| Spring Board Meeting |
| SDASCOE Spring Board Meeting January 26 & 27, 2011 Crossroads Hotel-Huron, SD |
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| SDASCOE |
The SDASCOE Spring Board Meeting was held in Huron at the Crossroads Hotel. We met with
SED Mr. Schaunaman, the State Committee, as well as representatives from SDACS and SDASE.
Mr. Schaunaman addressed the group with the latest information on lack of funding for us as an
agency. He wished he had more positive news, but the word coming out of Washington, DC is not
promising. He said we’re going to have to buckle down and be as conservative as possible. Every
pleased at how well we work together to get the work done – i.e. the SURE program. He also said
to make sure we make time for our family and ourselves so that we don’t get burned out. We
thanked Mr. Schaunaman and the State Committee for joining us for supper and addressing the
group.
We then started our regular board meeting. Peggy called the meeting to order. The minutes from
the Fall Board meeting were discussed. Jennifer made a motion to approve the minutes with a
second made by EJ; motion carried. Brenda presented the treasurer’s report. We had four CD’s
where to get the best rate of return. Stan made a motion to transfer the smallest CD into the
checking account and then after our state convention we could check the banks again for rates
and put money in a new CD at that time. The second was made by EJ and the motion carried.
Brenda also stated that our organization has two EIN’s with the IRS and she’s trying to get them
consolidated into the one we’re using currently; however it’s taking quite a long time to get this
done. Roxie made a motion to accept the treasurer’s report with a second made by Joann;
motion carried.
The committee chairs presented their reports to the board. Their reports will be printed in the
newsletter. One report the board had some discussion on was for the raffles. Terri said she is
going to look at the possibility of doing a gun raffle. Because this is a major purchase item, Dawn
made the motion to give Terri a budget of $800 not to exceed $1000. Joann made the second;
motion carried. This will also be discussed in more detail in Terri’s report as well as at the state
convention during the breakout meeting.
Mary Haage made the motion to approve all the committee reports with Kay making the second;
motion carried.
An item brought up for new business was getting home email addresses in the National
Database. We know that it might not be long before the use of government emails to send
information will be shut down; therefore NASCOE is in the process of setting up a National
Database to get the home emails that each state has put into this.
Larry Olsen gave us a brief rundown of the NWA Rally coming up June 16 and 17 in Medford,
OR. Our NWA executive, Cindy Hall will be running for NASCOE VP and Larry will be running for
NWA exec.
Peggy then discussed the matter of the odd-numbered districts holding elections for director.
Becky will put out an email to the state looking for volunteers as well as the directors asking
members who would be willing to be nominees. Voting will take place soon so they can be in
place by convention time.
Since we were talking about nominees for director, we went right into discussion for delegates for
the NWA Rally and NASCOE National Convention. This year’s national convention will be held
August 10-13 in Corpus Christi, TX. Brenda Wicks and Mary Haage volunteered to be delegates
for both.
As of right now we don’t have alternates so if anyone is interested, please contact your director.
A motion was made by EJ with a second by Dawn to approve these delegates; motion carried.
We also had a discussion on the need for a caucus room at the National convention. Consensus
was that there won’t be a need for one this year.
Mary Johnson brought up the discussion for SDASCOE pins. We decided on a design and
Jennifer made the motion for Mary to go ahead and order 500 pins with Kay making the second;
motion carried.
We are looking for someone to host the 2012 State Convention. There have been some inquiries
but no one has committed. If someone if interested, please let a member of the board know so we
can help you out with the preparation.
The 2011 State Convention will be held April 8-9 in Pierre. The theme is Luau on Oahe. On
Friday morning there will be tour of the SD Crime Lab or the Casey Tibbs Rodeo Museum. We
will have guest speakers Friday afternoon. Friday night will be a “Murder on Maui” dinner theater.
Saturday will be the business meeting. Districts 5 and 6 are in charge of door prizes this year.
Each county needs to provide 2 doors prizes. This is shaping up to be a great convention again
this year and we look forward to a great turnout. So be sure to get out the grass skirts, coconut
bras, sunglasses and enjoy a little bit of paradise in Pierre!
Brenda made a motion to adjourn the meeting with a second by Racheal; motion carried.
Respectfully submitted,
Racheal Kirkebak
SED Mr. Schaunaman, the State Committee, as well as representatives from SDACS and SDASE.
Mr. Schaunaman addressed the group with the latest information on lack of funding for us as an
agency. He wished he had more positive news, but the word coming out of Washington, DC is not
promising. He said we’re going to have to buckle down and be as conservative as possible. Every
pleased at how well we work together to get the work done – i.e. the SURE program. He also said
to make sure we make time for our family and ourselves so that we don’t get burned out. We
thanked Mr. Schaunaman and the State Committee for joining us for supper and addressing the
group.
We then started our regular board meeting. Peggy called the meeting to order. The minutes from
the Fall Board meeting were discussed. Jennifer made a motion to approve the minutes with a
second made by EJ; motion carried. Brenda presented the treasurer’s report. We had four CD’s
where to get the best rate of return. Stan made a motion to transfer the smallest CD into the
checking account and then after our state convention we could check the banks again for rates
and put money in a new CD at that time. The second was made by EJ and the motion carried.
Brenda also stated that our organization has two EIN’s with the IRS and she’s trying to get them
consolidated into the one we’re using currently; however it’s taking quite a long time to get this
done. Roxie made a motion to accept the treasurer’s report with a second made by Joann;
motion carried.
The committee chairs presented their reports to the board. Their reports will be printed in the
newsletter. One report the board had some discussion on was for the raffles. Terri said she is
going to look at the possibility of doing a gun raffle. Because this is a major purchase item, Dawn
made the motion to give Terri a budget of $800 not to exceed $1000. Joann made the second;
motion carried. This will also be discussed in more detail in Terri’s report as well as at the state
convention during the breakout meeting.
Mary Haage made the motion to approve all the committee reports with Kay making the second;
motion carried.
An item brought up for new business was getting home email addresses in the National
Database. We know that it might not be long before the use of government emails to send
information will be shut down; therefore NASCOE is in the process of setting up a National
Database to get the home emails that each state has put into this.
Larry Olsen gave us a brief rundown of the NWA Rally coming up June 16 and 17 in Medford,
OR. Our NWA executive, Cindy Hall will be running for NASCOE VP and Larry will be running for
NWA exec.
Peggy then discussed the matter of the odd-numbered districts holding elections for director.
Becky will put out an email to the state looking for volunteers as well as the directors asking
members who would be willing to be nominees. Voting will take place soon so they can be in
place by convention time.
Since we were talking about nominees for director, we went right into discussion for delegates for
the NWA Rally and NASCOE National Convention. This year’s national convention will be held
August 10-13 in Corpus Christi, TX. Brenda Wicks and Mary Haage volunteered to be delegates
for both.
As of right now we don’t have alternates so if anyone is interested, please contact your director.
A motion was made by EJ with a second by Dawn to approve these delegates; motion carried.
We also had a discussion on the need for a caucus room at the National convention. Consensus
was that there won’t be a need for one this year.
Mary Johnson brought up the discussion for SDASCOE pins. We decided on a design and
Jennifer made the motion for Mary to go ahead and order 500 pins with Kay making the second;
motion carried.
We are looking for someone to host the 2012 State Convention. There have been some inquiries
but no one has committed. If someone if interested, please let a member of the board know so we
can help you out with the preparation.
The 2011 State Convention will be held April 8-9 in Pierre. The theme is Luau on Oahe. On
Friday morning there will be tour of the SD Crime Lab or the Casey Tibbs Rodeo Museum. We
will have guest speakers Friday afternoon. Friday night will be a “Murder on Maui” dinner theater.
Saturday will be the business meeting. Districts 5 and 6 are in charge of door prizes this year.
Each county needs to provide 2 doors prizes. This is shaping up to be a great convention again
this year and we look forward to a great turnout. So be sure to get out the grass skirts, coconut
bras, sunglasses and enjoy a little bit of paradise in Pierre!
Brenda made a motion to adjourn the meeting with a second by Racheal; motion carried.
Respectfully submitted,
Racheal Kirkebak